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When I Work vs Deputy Comparison (2026)

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When I Work

Deputy

Overview

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Put the time clock in your employees' pocket with free mobile app. Manage shift requests & time off. Save time. Improve accountability. 14-day free trial.

Track time and attendance on any device, using location capture and biometric facial recognition features to ensure the right employees are in the right place.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

2.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

1.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.5

1.3K

795

376

Value for money

Ease of use

Features

Customer support

76%

would recommend this app

4.6

775

562

156

Value for money

Ease of use

Features

Customer support

80%

would recommend this app

Pros

“The when I work app allows you to modify or make requests for schedule change and everyone can see it and respond.”

Lauren J.

Stylist

“It helps to track attendance and can be linked/synced to the business payroll (I used When I work and send the attendance ( work hours info) straight to QuickBooks for payroll—readily available customer support.”

Stenie O.

Owner CEO

“Employees can view schedules, request time off, track time, and swap shifts all in one space!”

Geoffrey P.

Pros

“The platform provides a comprehensive and efficient solution for managing schedules, tracking employee hours, and maintaining clear communication within a team.”

Yasmin M.

Administrative Assistant

“Its user-friendly design reduces the learning curve and allows both managers and employees to navigate the system with ease. Despite some minor technical limitations, Deputy consistently delivers on its core functionalities and contributes to a more organized and productive workflow.”

Yasmin M.

Administrative Assistant

“Deputy creates pay rules- it sends the pay rules to MYOB to tell it how much to calculate the base rate by.”

Nicole D.

Manager

Cons

“No cons to mention except the fact that We do not utilize the time card functionality, including the ripple and all the reports that much to its capacity.”

Sirada J.

Pharmacy

“I can only see my accumulated hours after I’ve fully clocked out, which makes it difficult to monitor my time throughout the week and avoid going into overtime.”

Jessy R.

Patient Care Coordinator

“It works well overall but has some issues, like schedules not showing up in the app at times, and doesn't have some features that we would like, like the ability to log staff in automatically when they're on the premises.”

Jon C.

Box Office Manager

Cons

“This can be frustrating when, for example, an employee returns early from a doctor's appointment, thinks they have punched in, but their supervisor finds out when approving timesheets that the punch was not logged.”

Amy E.

Vice President

“For Australian Users - this product is NOT COMPLIANT to pay in accordance with the awards.”

Nicole D.

Manager

“Some crashes occur that prevent the full active schedule from being displayed at once, it may require reloading the page more than once to resolve the issue.”

Moran G.

Mobile Marketing Lead